Trade coordination
Trade Coordination: Roles, Access, and Restoration Boundaries
Helps a reader record who is responsible for each task, how access and protection are handled, and where the restoration boundary sits before a scope is reviewed.
Editorial purpose: Help property owners and managers document responsibility, access, protection, restoration limits, and handoff records for scopes that involve both a specialist task and separate surrounding construction work.
Prepared by: Seven Stones Construction Ltd.
Date reviewed: 2026-09-04
Scope limit: Educational planning only; this page does not diagnose a condition, assign responsibility between parties, design or specify restoration work, approve any scope, or determine the outcome of any site-specific coordination.
Some scopes involve a qualified specialist and separate surrounding construction work. The first task is not to assume who performs what. It is to record the decision-maker, the specialist task, the access work, the protection requirements, the restoration boundary, and the handoff between parties.
Purpose and limits
Some scopes involve a qualified specialist and separate surrounding construction work. The first task is not to assume who performs what. It is to record the decision-maker, the specialist task, the access work, the protection requirements, the restoration boundary, and the handoff between parties.
Define responsibility before access begins
Record who is responsible for the regulated or specialist task; who provides access; who protects occupied areas and adjacent finishes; who approves additional work; and who closes or restores the opening. Seven Stones’ role must be confirmed for the specific scope. This guide does not state that every trade is provided in-house.
Record the access and restoration boundary
Photograph the full area and the route to it. Note panels, walls, ceilings, slabs, landscaping, parking, shutoffs, occupied areas, and materials that may need protection. Mark the requested restoration limit, but do not assume the final method, quantity, or responsibility until the scope is reviewed.
Prepare a handoff record
A useful handoff names the parties, task sequence, access date, known conditions, open questions, photos before and after access, protection measures, and the approval required before restoration.
What to send for an initial review
Provide the property type, general location, responsible contact, specialist status if known, access constraints, desired outcome, privacy-safe photos, approximate dimensions, and timing constraints. Do not send private documents or unnecessary personal information.
When additional review is needed
Qualified trade, engineering, municipal, strata, or other review may be needed when the task, cause, structure, utilities, permit requirements, or responsibility cannot be established from the available information.
Next step
Review the trade-coordination service page for the transactional scope. For a site-specific discussion, contact Seven Stones by phone or email and share only privacy-safe information.
Frequently asked questions
Does coordination mean every specialist task is performed in-house?
No. The responsible specialist, access work, protection, restoration, and handoff must be confirmed for the specific scope.
What belongs in an access record?
Include the decision-maker, location, route, visible conditions, protection needs, approximate dimensions, open questions, and privacy-safe photographs.
When may another review be needed?
A qualified trade, engineer, municipality, strata representative, or other specialist may need to review questions outside the confirmed construction scope.